SCC | Private Members Ltd Privacy Policy
This website is operated by SCC | Private Members Ltd. We take your privacy seriously, and we encourage you to read this policy carefully as it contains important information regarding:
- Who we are;
- How and why we collect, store, use, and share personal information;
- Your rights concerning your personal information; and
- How to contact us and relevant supervisory authorities if you have a complaint.
Who We Are
SCC | Private Members Ltd (“we” or “us”) is responsible for collecting, using, and managing certain personal information about you. We are regulated under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. As the ‘controller’ of this personal information, we ensure compliance with these laws.
The Personal Information We Collect and Use
a) Personal Information You Provide to Us
We collect the following personal information that you provide:
- Full Names, Email Addresses, Contact Telephone Numbers, Vehicle Registrations.
Examples of when we collect this information include:
- When you fill in the ‘Get in Touch’ section of our website.
b) Personal Information You Provide About Third Parties
If you provide information about another person, you confirm that they have authorised you to act on their behalf and that they have agreed to:
- The processing of their personal data;
- Receiving any data protection notices on their behalf; and
- The transfer of their personal data abroad, if necessary.
How We Use Your Personal Information
We use information about our users for the following purposes:
- To inform members about upcoming events, membership packages, and/or offers.
- To use members’ provided location data to invite them to local events.
Who Your Information May Be Shared With
We may share your information with:
- Law enforcement agencies in connection with investigations to prevent unlawful activities.
We do not share your personal information with any other third parties.
Marketing
We may send you information about products, services, offers, competitions, and our business that may be of interest to you via post, email, telephone, text message, or automated call.
We will ask for your consent to receive such marketing messages when you first provide contact details. You can opt out of marketing at any time. For details on how to opt out, see ‘What rights do you have?’ below. If you have any issues with opting out or are receiving unwanted messages, please contact us using the details provided.
Whether Personal Information Has to Be Provided by You, and If So, Why
You are not required to provide personal information to us, but doing so may be necessary for accessing certain services or features on our website.
How Long Your Personal Information Will Be Kept
We will retain your personal information for the following periods:
- Names, email addresses, contact telephone numbers, and vehicle registration numbers for 6 years.
These retention periods are the minimum necessary to fulfil the purpose for which your data was collected.
Lawful Basis for Processing Your Personal Information
We rely on the following legal bases for processing your personal information:
- Consent;
- Performance of a public task.
Keeping Your Information Secure
We have implemented appropriate security measures to prevent your personal information from being accidentally lost, used, or accessed in an unauthorised manner. Access to your personal information is limited to those with a legitimate business need. All personnel processing your data are subject to a duty of confidentiality.
Technological and organisational measures to secure your information may include:
- User account access controlled by unique usernames and passwords;
- Data stored on secure servers.
We have procedures in place to address any suspected data security breaches and will notify you and relevant authorities if required.
While we strive to secure your personal data, please be aware that the internet is not entirely secure. We cannot guarantee the security or integrity of any personal data transferred over the internet. If you have any concerns, please contact us using the details below.
Transfers of Your Information Outside the EEA
We do not transfer your personal information outside of the EEA.
Children and the Validity of Consent
When obtaining consent, we take reasonable steps to verify whether users are over 13 years of age and whether they can give informed consent. If not, we require parental consent to process their personal information.
What Rights Do You Have?
Under the UK GDPR, you have several important rights, free of charge. These include the right to:
- Fair processing of information and transparency about how we use your personal information;
- Access your personal information and other supplementary information;
- Require us to correct any mistakes in your information;
- Require the erasure of personal information in certain situations;
- Receive the personal data you provided to us in a structured, commonly used, and machine-readable format, and to transmit those data to a third party in certain situations;
- Object at any time to processing your personal information for direct marketing;
- Object to decisions being made by automated means which significantly affect you;
- Object in certain other situations to our continued processing of your personal information;
- Restrict our processing of your personal information in certain circumstances;
- Claim compensation for damages caused by our breach of any data protection laws.
For more details on these rights, see the ICO’s guidance on individuals’ rights under the UK GDPR (https://ico.org.uk/your-data-matters/).
If you wish to exercise any of these rights, please:
- Contact us via email, phone, or post;
- Provide sufficient information to identify you;
- Provide proof of identity (e.g., driving licence, passport, recent utility bill);
- Specify the information your request relates to.
We may also offer other methods to unsubscribe from direct marketing, such as unsubscribe buttons or web links. Please note that it may take some time for your request to be processed.
How to Complain
We hope we can resolve any concerns you raise about our use of your information.
The UK GDPR also gives you the right to lodge a complaint with a supervisory authority, particularly in the UK, where you work, live, or where any alleged infringement occurred. The supervisory authority in the UK is the Information Commissioner’s Office (ICO), which you can contact at https://ico.org.uk/concerns/ or by telephone at 0303 123 1113.
Changes to the Privacy Policy
This privacy policy was published on 25/09/2020 and last updated on [insert current date].
We may update this privacy policy from time to time. You should review this policy periodically to ensure you are aware of the latest version. We will attempt to notify users of any significant changes by:
- Email, if you have opted in to receive updates.
Contacting Us
If you have any questions about this policy or the information we hold about you, please contact us by:
- Email: membership@sccprivatemembers.com
- Post: SCC | Private Members Ltd, PO Box 488, Bridgwater, TA6 9JB
- Telephone: 0117 239 5244
We may record calls for quality and training purposes.
